Vacancies

Ticketing and Events Officer 

Job Profile:

The Oxford Philharmonic Orchestra, one of the UK’s leading orchestras, seeks a highly-motivated Ticketing and Events Officer, to play a key role in our activities.

The chosen candidate will assist and work under instruction from the Chief Operating Officer and other Directors. 

We are looking for a highly-organised, conscientious and friendly person who is willing to work on their own initiative and as part of a small team. The main responsibility is to run the Orchestra’s Box Office during our concert season, including up to 40 concerts as well as masterclasses, workshops and family concerts

The orchestra also puts on a number of high-profile events each year, and the successful candidate will be responsible for handling invitations, processing RSVPs, creating guest lists, putting together seating plans and organizing logistics for such events.

The orchestra organises a week-long residential Piano Festival in Oxford every summer. The successful candidate will co-ordinate the Festival and liaise with all those attending.

Occasional travel to Oxford will be required. Some evening and weekend work will be necessary for concerts and fundraising events.

Principal responsibilities:

  • Run the orchestra’s Box Office (currently using Ticketsolve but soon moving to Spektrix), set up events and sell tickets
  • Responsible for the running of the box office on-site at Oxford concert venues, co-ordinating a small team of front of house staff and dealing with any customer enquiries/issues on the day
  • Work with the COO to arrange ticket allocations for sponsors and guests
  • Responding to queries from Oxford Piano Festival applicants and processing their applications
  • Arranging the timetable for the Festival’s masterclasses; liaising with St Hilda’s College concerning accommodation for resident observers and participants
  • Handling invitations and processing RSVPs for fundraising events
  • Liaising with fundraising event venues and suppliers, bringing the whole event together
  • General administrative duties

Essential abilities/qualifications:

  • Education to degree level
  • Passion for classical music, particularly orchestral music
  • Excellent organisational skills and meticulous attention to detail
  • Good IT skills 
  • Ability to juggle multiple tasks
  • Strong communication skills
  • Excellent telephone manner
  • Motivated team-player

Desirable abilities/qualifications:

  • 2+ years Box Office experience but candidates with no ticketing experience may also apply
  • Degree in music

The role will be based in our North West London office. Salary: £23,000-£26,000 according to experience

Closing date

Please submit a CV and covering letter, explaining your interest in the role and how your skills and experience meet the requirements of the role, to This email address is being protected from spambots. You need JavaScript enabled to view it.. Applications must be received by 5pm on Thursday 21 October. If you do not receive a reply within 4 weeks of writing you should assume that your application has not been successful.

 

Logistics Officer (based in London Office)

Job Description

The Oxford Philharmonic Orchestra, one of the UK’s leading orchestras, seeks a highly-motivated Logistics Officer to take care of all logistical arrangements for the Orchestra’s concerts, rehearsals and special events, as well as for the annual Oxford Piano Festival and Summer Academy.

The role will be based in our North West London office.

Principal responsibilities: 

  • Liaising with concert/rehearsal venues about timings, stage set-up, back-stage requirements and parking
  • Organising instrument hire including pianos, harpsichords and chamber organs
  • Organising everything required to take to each concert
  • Organising additional transport e.g. coaches, flights as required
  • Liaising with artist managers, dealing with soloist requirements and organising riders where applicable
  • Creating schedules and check-lists for each concert/rehearsal date and ensuring that the relevant people receive them
  • Liaising with OPO’s stage manager and van driver regarding all concert/rehearsal dates
  • Managing the Venues and Events sections of the office database to ensure that all logistics information is up to date
  • Occasional front of house duties
  • Taking care of logistical arrangements for the Oxford Piano Festival: liaising with visiting artists and concert venues

Essential abilities/qualifications:

  • A good knowledge of and active interest in classical music, preferably with a music degree
  • Excellent organisation skills and attention to detail
  • Good communication skills and able to demonstrate that you are a good and willing team player, with the necessary interpersonal skills to liaise with agents and visiting artists
  • Good IT skills and experience using Microsoft Office software

Preferred abilities/qualifications:

  • Experience of working in music administration
  • Experience of working using databases

The role will be based in our North West London office. Salary: £23,000-£27,000 according to experience.

Closing date

Please submit a CV and covering letter, explaining your interest in the role and how your skills and experience meet the requirements of the role, to This email address is being protected from spambots. You need JavaScript enabled to view it.. Applications must be received by 5pm on Thursday 4 November.
If you do not receive a reply within 4 weeks of writing you should assume that your application has not been successful.


Correspondence Address:
Oxford Philharmonic Orchestra
29a Teignmouth Road,
London NW2 4EB

General Inquiries 01865 987 222
Box Office 01865 980 980
[email protected]

Registered Address:
3  The Old Estate Yard, High Street,
East Hendred, Wantage, Oxfordshire OX12  8JY